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Bookkeeper / Office Manager


The Bookkeeper / Office Manager supports all bookkeeping duties as well as day-to-day, administrative operations of the organization, and is a full-time position reporting to the Executive Director.


  • Bookkeeping
    • Accounts payables, Accounts receivables
    • Invoicing, reporting
    • Monthly Financial Reports including P&L, Balance Statements, Bank and Credit Card Reconciliations, Staff expense/income reconciliations, Chart of Accounts management
    • Pre-Paid and Accrual management and reconciliation
    • Maintaining depreciation schedules
    • Annual, quarterly, and project budget upkeep/management
    • Management of expense reporting and documentation
    • 1099 reporting
    • Annual Tax filing
    • Payroll facilitation
  • Operations
    • Day-to-day administrative operations of the organization
    • Management of operational vendors (building management, utilities, Xerox, liability insurance, various online platforms, etc.)
    • Benefits management including payroll deductions and compliance

Skills & Values

  • Comfortable working in a variety of systems and learning new platforms
  • Fast learner who can take directives/projects and run with them once assigned
  • Excellent communication skills
  • Team player; can work well with a small team
  • Solutions-oriented
  • Takes initiative
  • Mission-driven
  • Positive attitude
  • Strives for excellence/continuous improvement
  • Integrity
  • Accountability
  • Treats others as they want to be treated
  • Openly accepts constructive feedback
  • Willing/able to adapt to change
  • Acknowledges when they don’t know something; not afraid to ask for help


  • Must be proficient with Quickbooks
  • Has prior bookkeeping experience
  • Experience with and/or high level of comfort with cloud-based programs (e.g. email marketing, social media, WordPress, etc.)


  • Salary commensurate with experience
  • Health insurance coverage provide through a Preferred Provider Organization (PPO) plan via Blue Cross Blue Shield of Texas
  • Retirement Plan Available (Terms and Conditions)
  • Generous PTO plus paid holidays

Submission Instructions

Please email cover letter and resume to No calls, please. Submission deadline is Wednesday, July 19, 2023.

About the Wine & Food Foundation

The Wine & Food Foundation is a non-profit organization whose mission is to invest in and cultivate the wine & food community through education, appreciation, and enjoyment. The Foundation aims to engage a community of wine-lovers and foodies through cutting–edge programming while raising money to support our mission.

We have a small team and an engaged Board of Directors invested in the success and future of the organization.